Time Card Calculator
Calculate total weekly work hours, overtime pay at 1.5x, and gross wages with deductions for unpaid breaks. Accurate timesheet calculator for freelancers, contractors, and hourly employees.
Weekly Timesheet
Pay Settings
Pay Summary
REGULAR HOURS
0.00h
$0.00
Gross Weekly Pay
$0.00
Total Hours: 0.00
What is a Time Card Calculator?
A time card calculator produces a complete weekly timesheet showing your total regular hours, overtime hours, and gross pay based on your clock-in and clock-out times for each day. It applies FLSA overtime rules automatically — so you can verify your paycheck against your employer's figures or prepare an accurate billing summary before submitting to a client.
Unlike a basic hours calculator, a time card calculator spans a full work week, handles break deductions per shift, calculates 1.5x overtime pay for hours beyond the threshold, and outputs a gross pay total — ready to use as a payroll record or client invoice reference.
Who Is This For?
- Hourly contractors and freelancers who bill by the hour and need a weekly summary of regular and overtime hours to attach to client invoices or project reports.
- Hourly employees verifying their paycheck who want to independently confirm that their employer's payroll calculation — including overtime — matches their actual time worked before payday.
- Small business owners managing shift workers who process payroll manually and need a fast, accurate way to calculate gross wages for each employee each week without dedicated HR software.
Key Benefits
- 100% private — your hourly rate, schedule, and earnings are never sent to any server. All calculations run in your browser.
- Free, no account required — open the page and generate a full weekly timesheet immediately.
- Automatic overtime calculation — applies FLSA 1.5x overtime after 40 hours by default, with adjustable thresholds for different jurisdictions or agreements.
- Handles overnight shifts and break deductions — accurately processes graveyard shifts that cross midnight and per-day break deductions without manual correction.
Common Use Cases
A freelance web developer works Monday through Friday for a client on an hourly retainer. She logs her daily clock-in and clock-out times plus lunch breaks, and by Friday the calculator produces her weekly hours summary — regular hours and any overtime flagged — which she attaches to her invoice.
A warehouse worker suspects his paycheck undercounts his overtime. He enters his week's schedule into the calculator and confirms he worked 43.5 hours — entitling him to 3.5 hours at 1.5x — but his paycheck only shows 40 regular hours. He now has a documented figure to bring to HR.
A restaurant manager needs to calculate Saturday's payroll for two servers who worked split shifts across midnight. The calculator handles the overnight crossings correctly, giving her accurate gross pay totals for both employees in under a minute.
How Work Hours & Overtime Pay Are Calculated
The Fair Labor Standards Act (FLSA), administered by the U.S. Department of Labor, establishes standards for minimum wage, overtime pay, and recordkeeping. Under FLSA regulations, non-exempt employees must receive overtime pay at a rate of 1.5 times their regular hourly rate for all hours worked in excess of 40 hours per workweek.
A "workweek" is defined as any fixed, regularly recurring period of 168 hours (seven consecutive 24-hour periods). Employers are required to maintain accurate records of hours worked, and our time card calculator helps both employees and employers verify these figures independently.
Key Payroll Formulas
Daily Hours Worked
Formula for a single shift.
Hours = (Out − In) − Break
Regular Pay
Standard hours (up to 40/week).
Pay = Hours × Rate
Overtime Pay (FLSA)
Hours exceeding 40/week.
OT Pay = OT Hours × Rate × 1.5
Understanding FLSA Overtime Rules
The Fair Labor Standards Act (administered by the Wage and Hour Division of the U.S. Department of Labor) has specific rules about overtime eligibility:
- Non-Exempt Workers: Entitled to 1.5x overtime after 40 weekly hours. This is the default in our calculator.
- Exempt Employees: Salaried workers meeting specific duties and salary tests (currently $35,568/year minimum) are not eligible for FLSA overtime.
- State Variations: States like California require daily overtime (after 8 hours/day) and double-time (after 12 hours/day), in addition to federal weekly overtime.
- Healthcare Workers: Under the 8/80 rule, hospitals can calculate overtime after 8 hours/day or 80 hours in a 14-day period.
Break Law Requirements
Break rules vary by jurisdiction, but here are the most common standards:
- Federal (FLSA): Rest breaks of 5-20 minutes are considered compensable work time. Meal breaks of 30+ minutes are unpaid only if the employee is fully relieved of duties.
- California (CA Labor Code §512): A 30-minute unpaid meal break is required for shifts exceeding 5 hours, and a second meal break for shifts exceeding 10 hours.
- New York: Requires a 30-minute noonday meal break for shifts covering the period from 11 AM to 2 PM.
- Freelancers & Contractors: Independent contractors are not covered by FLSA break rules, but self-imposed break deductions are important for accurate billing.
Real-World Payroll Example
Scenario: An employee earning $20/hour works the following schedule:
- Monday–Friday: 9:00 AM to 6:00 PM with a 30-minute unpaid lunch = 8.5 hours/day × 5 = 42.5 hours
Calculation:
- Regular hours: 40 hours × $20 = $800.00
- Overtime hours: 2.5 hours × $30 (1.5x) = $75.00
- Gross weekly pay: $875.00
Note: This is gross pay before tax withholdings (federal income tax, FICA, state tax). Net take-home pay will be lower. Consult a tax professional or use the IRS Tax Withholding Estimator for accurate net pay calculation.
Frequently Asked Questions
What is a time card calculator? ▼
A time card calculator produces a complete weekly timesheet showing your total regular hours, overtime hours, and gross pay based on your clock-in and clock-out times. It applies FLSA overtime rules automatically, so you can verify your paycheck or prepare an accurate billing summary before submitting it to a client or employer.
Is this time card calculator free? ▼
Yes, completely free with no account required. Your hourly rate, work schedule, and calculated earnings are never sent to any server — all calculations run entirely in your browser.
How do I calculate my total work hours for the week? ▼
For each workday, subtract your start time from your end time, then subtract any unpaid break minutes. Add the daily totals together for your weekly hours. Our calculator does this automatically — just enter your In/Out times and break duration for each day.
How is overtime calculated? ▼
Under the Fair Labor Standards Act (FLSA), non-exempt employees in the United States are entitled to 1.5x their regular hourly rate for all hours worked beyond 40 in a single workweek. Our calculator applies this rule by default, with options to adjust the overtime threshold to 44 or 50 hours, or disable it entirely.
What about overnight or graveyard shifts? ▼
The calculator automatically detects when the Out time is earlier than the In time (e.g., In: 10:00 PM, Out: 6:00 AM) and correctly calculates 8 hours of work by adding 24 hours to the computation.
Are unpaid lunch breaks deducted automatically? ▼
You manually enter the break duration in minutes for each day. The calculator subtracts that time from your daily total. This gives you full control over how breaks are accounted for, whether it's a 30-minute lunch or a 15-minute rest period.
Is this time card calculator FLSA compliant? ▼
Our calculator uses FLSA-standard overtime rules (1.5x after 40 hours weekly) by default. However, this is a general-purpose tool for estimation — always verify with your employer's official payroll system for wage and hour compliance.
Is my pay information private? ▼
Yes. Your hourly rate, work schedule, and earnings are never sent to any server. All calculations run entirely in your web browser using JavaScript. Your financial data stays on your device.
The tools and calculators provided on The Simple Toolbox are intended for educational and informational purposes only. They do not constitute financial, legal, tax, or professional advice. While we strive to keep calculations accurate, numbers are based on user inputs and standard assumptions that may not apply to your specific situation. Always consult with a certified professional (such as a CPA, financial advisor, or attorney) before making significant financial or business decisions.
Free Tools Alert
Join 10,000+ creators. Get our newest productivity tools, templates, and calculators directly to your inbox every month.
No spam. One-click unsubscribe.